A revised quotation email serves as a crucial communication tool in business transactions. This email format ensures that clients receive updated pricing information, reflecting any adjustments made to previous quotes. Companies rely on revised quotations to maintain transparency and foster trust in their customer relationships. Timely responses to revised quotation requests can significantly influence client satisfaction and the likelihood of closing sales.
Sample Revised Quotation Emails
Revised Quotation for Adjusted Project Scope
Dear [Client’s Name],
Thank you for your understanding and support regarding the adjustments in the project scope. Please find the revised quotation reflecting the changes we discussed.
- Original Quotation Amount: [Original Amount]
- Revised Quotation Amount: [New Amount]
- Reason for Change: Expanded Scope to Include [Details]
We are committed to delivering the highest quality service and appreciate your continued partnership. Should you have any questions, please feel free to reach out.
Best regards,
[Your Name]
[Your Position]
Revised Quotation Following Consultation
Dear [Client’s Name],
It was a pleasure discussing your needs earlier this week. Based on our conversation, I have updated the quotation to better fit your requirements.
- Previous Quotation Amount: [Original Amount]
- New Quotation Amount: [Updated Amount]
- Key Adjustments: [List any major changes]
Thank you for your valuable input as it helps us provide a more tailored service for you. I look forward to your feedback on the revised quotation!
Sincerely,
[Your Name]
[Your Position]
Revised Quotation Due to Market Changes
Dear [Client’s Name],
We hope this message finds you well. In light of recent market fluctuations, we have revisited our pricing strategy and here is the revised quotation for your consideration.
- Original Pricing: [Old Price]
- Revised Pricing: [New Price]
- Reason for Change: Adjusted to reflect current market conditions
We appreciate your understanding as we navigate these changes to continue offering you exceptional value. Please don’t hesitate to reach out for any clarification.
Warm regards,
[Your Name]
[Your Position]
Revised Quotation with Discounts Applied
Dear [Client’s Name],
We’re excited to share an updated quotation that incorporates your agreed discount! Thank you for your continued trust in us.
- Total Before Discount: [Original Total]
- Discount Applied: [Discount Amount]
- New Quotation Amount: [Final Amount]
Should you have any questions or need further adjustments, feel free to reach out. We’re here to help!
Best wishes,
[Your Name]
[Your Position]
Revised Quotation for Revised Payment Terms
Dear [Client’s Name],
Thank you for your patience while we re-evaluated the payment terms for your project. Below is the revised quotation reflecting the new terms.
- Original Payment Terms: [Old Terms]
- New Payment Terms: [Updated Terms]
- Impact on Total Amount: [Explain any changes if applicable]
We understand the importance of flexibility in payment plans and hope this meets your needs graciously. Please let us know if you have further queries.
Kind regards,
[Your Name]
[Your Position]
Best Structure for Revised Quotation Email
When you need to send a revised quotation email, getting the structure right is essential. A clear and well-organized email not only helps you get your message across but also shows professionalism and attention to detail. Below, I’ll guide you through the best structure to follow for your revised quotation email. You can think of this as your roadmap—each part has an important role to play!
1. Subject Line
Your subject line is the first thing your recipient will see, so make it clear and concise. You want them to know right away what the email is about. Here are a couple of examples:
- Revised Quotation for [Project Name]
- Updated Quotation – [Your Company Name]
2. Greeting
Start off on a friendly note. If you know the person’s name, address them directly. It shows a personal touch! Here are some friendly greetings:
- Hi [Recipient’s Name],
- Hello [Recipient’s Name],
- Dear [Recipient’s Name],
3. Acknowledge Previous Quotation
Next, it’s good to acknowledge the previous quotation. This shows that you’re keeping track and are aware of the ongoing communication. Here’s an example:
“Thank you for reviewing our initial quotation for [Project/Service Name]. I appreciate your feedback.”
4. Introduce the Revised Quotation
Now it’s time to introduce the revised quotation. Be sure to state clearly that you are sending a revised version and briefly explain why it’s revised. This helps put everything into context!
Example:
“Based on your feedback, I’ve made some adjustments to our original proposal. Please find attached the revised quotation for your review.”
5. Key Changes Highlighted
It’s really useful to highlight the key changes made. This helps your recipient see what’s different without having to dig through the entire document. You can use a simple bullet list for this:
- Reduced pricing on [specific item/service]
- Extended timeline for project delivery
- Included additional services: [list any new services]
6. Attach the Revised Quotation
Don’t forget to attach the revised quotation document! Make sure the file name is something clear and relevant. For example: Revised_Quotation_ProjectName_YourCompany.pdf.
| File Name Convention | Example |
|---|---|
| Revised_Quotation_ProjectName_YourCompany | Revised_Quotation_WebDesign_CreativeCo.pdf |
7. Next Steps
It’s always a good idea to let them know what the next steps are. This can be a direct invitation for questions, or you might suggest a follow-up meeting to discuss the changes. Here’s how you could phrase it:
“Please review the revised quotation and let me know if you have any questions. I’m happy to discuss this further, just let me know a time that works for you!”
8. Closing
Wrap up your email with a friendly closing. This keeps the tone positive and open. Some closing options might be:
- Best regards,
- Kind regards,
- Looking forward to hearing from you,
9. Signature
Finally, don’t forget to include your email signature with your name, title, company name, and contact information. This makes it easy for the recipient to reach out to you. Here’s a quick example:
[Your Name]
[Your Title]
[Your Company Name]
[Your Phone Number]
[Your Email Address]
And there you have it! By following this structure for your revised quotation email, you’ll keep your communication clear and professional. Happy emailing!
What is the purpose of a Revised Quotation Email?
A Revised Quotation Email serves to communicate updated pricing information and terms to a client or potential client. The sender aims to address changes in project scope, costs, or service details. By sending this email, the sender demonstrates professionalism and transparency in business dealings. Clients receive valuable information about their options and financial implications. This email fosters better communication and helps build trust between the parties involved. Ultimately, a Revised Quotation Email is a key document that facilitates informed decision-making for clients.
When should a Revised Quotation Email be sent?
A Revised Quotation Email should be sent when there are changes in project specifications or pricing that may affect the original quotation. This email is crucial when cost estimates or service offerings are modified based on client feedback or new requirements. Timeliness is essential; delays in sending the email can lead to misunderstandings and project complications. Additionally, a Revised Quotation Email should be communicated promptly if there is a deadline for decision-making from the client’s side. Sending this email ensures all parties are aligned regarding expectations and financial commitments.
What key elements should be included in a Revised Quotation Email?
A Revised Quotation Email should include several foundational elements for clarity and effectiveness. First, it must have a clear subject line indicating that the quotation is revised. Second, the email should provide a summary of previous quotation details alongside the new changes. Third, it is essential to outline the reasons for the revision, allowing clients to understand the context. Fourth, the new pricing, terms, and conditions must be clearly stated to avoid any ambiguity. Finally, a call to action should encourage clients to reach out with questions or to confirm acceptance. Including these elements ensures that the email is comprehensive and facilitates seamless communication.
Thanks for sticking with me through this deep dive into the world of revised quotation emails! I hope you picked up some handy tips to make your communication smoother and more effective. Don’t forget, crafting that perfect email can really set the tone for your project and build stronger relationships. Feel free to swing by again later for more insights and tips—there’s always something new to explore! Happy emailing, and take care!